Operation Executive

Crew Matrix

• Check and update matrix on Q88 website every week and whenever matrix is requested – For 10 technical vessels
• Cross-check onboard crew details with shipmate & crew change excel to update weekly.

Sending Allotment Register

• Send the allotment register(PDF) received to all vessels every month.

Pre-Joining Briefing

• Create a briefing schedule and send out briefing materials to the crew, create a briefing link and coordinate with several departments for their availability for the briefing.
• Monitor the briefing from start to finish, ensuring all parties join on time and follow the schedule accordingly.

Evaluation Reports

• Once received evaluation reports, put it in the SharePoint folder and send to the respective PICs for signature.
• Once signed will sort and send to the different manning offices to get it uploaded on Shipmate.

Sending of certs/documents

• Monitor/coordinate for the timely dispatch of crew mails and crew licenses/documents to the vessels.

LOI for Romanian and Chinese officers

• Provide US VISA application LOI to manning office for Romanian and Chinese officers.

Request monthly report and save in E-Filing by 5th of every month;

• Crew Health Check Records / Sickness and Injury reports / STCW monitoring reports for vessels

Crew Mail

• Assist in mailing documents/certificates/magazines/uniform etc. to vessels/manning office whenever required.

P&I COC (Yearly in February)

• Check with owners for the COC certificate, check thoroughly upon receiving.
• Print the COC received and get management’s signature.
• Send out the signed scanned copies.

Christmas Gifts (Yearly)

• Check with PIC on the vessel schedule and port call and liaise with the supplier and port agent accordingly to send the gifts sent to the vessel.
• Update crew certificate information from Master and/or manning office.
• Perform other administrative & support duties as maybe directed by the Management.
• Any other ad-hoc duties as assigned from time to time.